RCM agents for outpatient mental health
Your billing on autopilot. Claims scrubbed and filed within 24 hours, eligibility checked before every visit.
Results vary by payer mix, documentation quality, and specialty.
Benefits checked before every visit
Agents re-verify two days before each session and surface only what changed: a visit limit already half used, a deductible the patient does not know about, a plan that quietly terminated.
- Billed
- 90837 · 53+ min
- Supported
- 90834 · 38–52 min
Notes and codes that always agree
Session notes, treatment plans and intake notes, aligned to what your payers actually require in your state and for your payer mix. The note and the code always agree, because the code is written from the note.
Where a note cannot support the code that was selected, the claim is corrected rather than submitted and appealed later.
Clean claims, filed the same day
Code against the documented session length. Validate the add-on against the same-day E/M. Confirm the modifier and place of service for telehealth. Then file, the same day.
- Sent
- 90834 · GT
- Required
- 90834 · 95
Denials worked, not queued
Agents pull the denial reason, assemble the documentation, and file the appeal. Specialists take the payer conversations.
In outpatient the same cause usually sits behind dozens of claims. Fixing the batch and feeding the rule back into the scrub is what keeps a denial rate under 2%.
Frontier agents + experts in the loop
Human RCM experts work alongside the agents on complex edge cases, so your cash is always maximized with Supa.
Who we bill for
Billing that does not need a full-time biller to run it.
Per-site reporting with one operation across every location.
E/M with add-on psychotherapy, coded and validated together.
Base and add-on unit maths against documented administration time.
Place of service and modifier rules held per payer, per policy cycle.
Credentialing-aware billing that scales without adding billers.
Works on top of your existing software
Agents log into the systems you already run. No migration, no new EHR, no implementation project.
SPSimplePractice
TNTherapyNotes
VValant
TQTherapyIQ
ICICANotes
TBTebra
ENEnsoraSPSimplePracticeTNTherapyNotesVValantTQTherapyIQICICANotesTBTebraENEnsoraSPSimplePracticeTNTherapyNotesVValantTQTherapyIQICICANotesTBTebraENEnsoraSPSimplePracticeTNTherapyNotesVValantTQTherapyIQICICANotesTBTebraENEnsoraRead access to your EHR and remittances, your payer list and fee schedules.
Agents learn your codes, your payer rules and how your clinicians document.
Agents verify tomorrow's schedule and file today's claims.
See what your billing is leaving behind
Our agents review 90 days of your paid claims and tell you three things:
You keep the findings in writing, whether or not you work with us.
FAQs
What is it?
AI agents that run your billing. They verify benefits for every appointment, file your claims, work your denials, and yes — even call payers on your behalf.
How does it work?
The same way a billing team does. Agents log into your EHR, verify benefits, file claims, chase what's outstanding, and post payments. Supa's model combines frontier agents with experts in the loop, which is what keeps it efficient at a lower price.
Will it work with my EHR?
Yes — Supabill works inside the EHRs you already use, the way your billing runs today. It works well with SimplePractice, TherapyNotes, Valant, TherapyIQ, ICANotes, Tebra and many others. Nothing about how you work needs to change, and there is no migration.
Is there a human I can talk to?
Yes. Billing is too important not to have one. Every Supabill practice gets a dedicated point of contact for any billing question — that's who you go to, not a ticket queue.
What should I expect?
Our early metrics are 99%+ clean claims, 98% of claims filed within 24 hours, a denial rate under 3%, and a 3–5% increase in net collections within two months for most practices. Results vary by payer mix, documentation quality, and specialty.
How long does implementation take?
Once you're onboarded, going live takes about three days. There is no integration project — agents log into your existing systems, build a picture of your operations, run an analysis, and get started.
I already use Supanote. What changes?
Your documentation becomes payer-aware — Supanote writes your notes to align with what your payers actually require. If you don't turn on Supabill, nothing changes and you continue as-is.
What does it cost?
Typically 30–50% less than a traditional billing service, because most of the work is automated. That usually works out to 4–6% of collections, depending on your practice.
We're adding clinicians every quarter. Does that cost more?
Pricing is a percentage of collections, so it scales with you rather than per seat. Adding a clinician does not add a licence fee or a setup charge.
Which modules do you offer?
Supa offers end-to-end RCM services. Supa can run your entire RCM and billing operation and commit to SLAs, or you can use the platform alongside your in-house team.
Do I have to use the whole product, or can I try module by module?
You can try any one module — benefits verification, for example — or use the whole platform.
What happens to our billing team?
Their workload drops 60–70%. Agents take the volume; your team moves to the work that needs a person.
Is our data secure, and what access do you need?
HIPAA, SOC 2 Type II and 42 CFR Part 2. We need your EHR and remittance data — the same access your billing team already has.
How do I start?
Request a free audit below — it takes about a minute. From there you can grab a short 15-minute call to see whether your practice is a fit.
